Retro Rendezvous Partnership processes personal information relating to the annual Retro Rendezvous festival, to enable us to provide a voluntary service for the benefit of the public as specified in our constitution; administer participant records; to fundraise and promote the interests of the organisation; manage volunteers; and maintain our own accounts and records.
Information we collect
Retro Rendezvous Partnership manages this website and takes the privacy of information provided by visitors to this website seriously. We do not capture or store personal information about individuals who browse this website, except where this information is given voluntarily such as through e-mail or an online form. We do however collect statistical information which is not personally identifiable (see “Information to improve our website” below).
What we do with personal information
Where you choose to complete any of our online forms the personal information you give us is used by the Retro Rendezvous Partnership to enable us respond to any request, complaint or comment that you have made. Retro Rendezvous Partnership will endeavor to safeguard your personal information and will not pass it on to unauthorised third parties without your permission or lawful authority.
Participants and prize winners
We reserve the right to publish names (first name and last name) of festival supporters, performers, prize draw winners, event participants, and anyone else who plays a significant part in the festival proceedings. We will not publish any other personal information, unless we have written permission from the person whose details we wish to publish. We will never publish sensitive information such as personal email addresses and phone numbers.
We do not store credit card details, nor do we share financial details with any third parties (except for authorised third parties as described below).
Authorised third parties
Retro Rendezvous Partnership reserves the right to authorise trusted third-parties to administer the festival website on their behalf, including stall bookings, event ticket sales, and the mailing list. Retro Rendezvous Partnership retains full responsibility for safeguarding your privacy, and will ensure that any trusted third-parties comply with this Privacy Statement.
Retro Rendezvous Partnership’s website may also use “cookies” (files placed on your computer by the website in order to facilitate your use of the site the next time you visit. Your browser has options to accept, reject, or provide you with notice when a cookie is sent.
Information to improve our website
In order to provide general usage information, Retro Rendezvous Partnership uses computer systems which log and analyse various data made available when you visit the website. The following information may be collected and stored each time you visit our site: the date and time, the originating IP, the type of browser and operating system used, the URL of the referring page, the object requested, and the completion status of the request. Visitors to our website remain anonymous as none of the data collected is linked to any personal information. The information allows us to assess the popularity of the pages on the website, so that we can continue to improve our site and access to information. The information cannot be traced back to identify your individual computer but could, in theory, be used to identify that a computer on your network accessed this site.
Right to be forgotten
You have the right to ask for your personal information to be removed from our records, and we are obliged to comply with your wishes as quickly and as fully as possible, subject to us still being able to satisfy our legal obligations, eg. retaining records of payments to satisfy requirements for accounting, Gift Aid claims, etc. Please contact us by email, or via our contact form, or in person, if you would like us to update or delete your personal information.
Notification of changes
Retro Rendezvous Partnership may revise this Privacy Statement at any time. The amended version will be made available on this web site. Wherever possible, anyone whose details we hold will be informed by email of the changes. Should you have any questions about the privacy of using this web site, please contact any member of Retro Rendezvous Partnership.