Constitution

The name of the Charity is “Retro Rendezvous Partnership”.

Aims and Purpose

To promote an annual festival and other vintage activities in Ulverston and to involve as widely as possible, a range of groups, organizations and individuals in doing so. The Festival will cover all aspects of vintage and retro activities.

Powers

The Charity will research, organize, promote and book events/artists/organisations on a regular basis to come together to create vintage activities for the benefit of Ulverston. It may acquire other powers as agreed at the Annual General Meetings

Membership

The Charity shall have a membership. Anyone over the age of 18 who supports the aims of the Charity can apply to become a member of the charity, but the Board of Trustees is restricted to a maximum of 8 people. Membership is drawn from organizations such as Vintage Village Halls, Sportive Lakes and Ulverston Live Music, but not exclusively so

Officers

Officers shall be elected annually from the membership, and will consist of a Chairman, Secretary, Treasurer/Contracts Officer, and Press Officer. The Press Officer may be supported by other trustees as required. Vacancies occurring will be filled by vote at the meeting immediately after the vacancy arises, and will last only to the next AGM. The Board of Trustees will conduct the business of the charity in accordance with the wishes of the charity and will report formally once a year at the AGM, with a Chairman’s, Secretary’s and Treasurer’s report, recorded in writing.

Meetings

Meetings of the Board of Trustees will be 8 a year, with an Annual General Meeting which will elect officers of the charity. Voting on issues will be by simple majority, and a quorum will be 4 Board members. Meetings will be minuted and circulated. If trustees have a conflict of interest they must declare it and leave the meeting while the matter is being discussed or decided. During the year, the trustees may appoint 2 additional trustees should vacancies occur, but they will stand down at the next AGM. The trustees may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law. If the trustees consider it necessary to change the constitution, or wind up the charity, they must call a General Meeting so that membership can make the decision. Trustees must also call a General Meeting if they receive a written request from the majority of members. All members must be given at least 14 days notice and told the purpose of the meeting. All decisions require a two thirds majority. Minutes must be kept.

Equal Opportunities Statement

The Charity does not and will not discriminate on any grounds whatsoever, including, race, sexuality, disability, sexual orientation, age or religion. The Charity will challenge this wherever it comes across it. The Charity will comply with all legal requirements in this respect.

The AGM

The Annual General Meeting (AGM) is held every year in February, and at least 14 days notice is given to members. There must be at least 8 members present at the AGM. Every member has 1 vote. Any member may stand for election. The trustees will present the annual report and accounts. Members shall elect a maximum of 8 trustees to serve. Each year 3 trustees will retire and 3 will be elected. Retiring trustees may stand for re-election.

Finance

The Charity will open and manage a bank account with signatures of 2 Board members, who are both required to sign all cheques. A financial report and bank statement will be presented at each meeting. The Charity is not allowed to overdraw, and any surplus arising from activity will be put back into the activities of the Charity.

Alteration to the Constitution

The Constitution will be formally reviewed every 3 years, but any member may raise an issue at the Annual General Meeting for discussion. However no changes will be acceptable which propose a move away from the ethos of the original aims. Proposed alterations will be voted on by members and simple majority will be the method of accepting/incorporating changes.

Dissolution

Should the Charity cease to exist, any assets it holds in terms of money and equipment will be given to a group or groups locally who has/have broadly similar aims and objectives. If no group can be found we will in the first instance offer assets to Ulverston Victoria School or Ford Park Community Group. Should they not want our assets then they will be realized and the money given to a local charity serving the interests of Ulverston