- This is the Live Engagement Contractual Agreement (the “Agreement“) for performances, made between Retro Rendezvous Festival Ltd and the Performer. The Performer may be an individual person, or a group of people who are contracted as a single legal entity, to provide live entertainment, including but not limited to, music, comedy, storytelling, lectures, and circus acts.
- Before the Agreement is made, Retro Rendezvous Festival Ltd and the Performer shall discuss and agree the nature of the performance, venue, facilities, date, start time, finish time, number of performers, and Agreed Fee, which is inclusive of VAT.
- Retro Rendezvous Festival Ltd will issue a Purchase Order to the Performer, stating all of the conditions specified in the Agreement, normally within 7 days of agreeing terms with the Performer. The Agreement will be deemed to be in place when the Performer provides written acceptance of the terms of the Agreement as specified in the Purchase Order.
- Retro Rendezvous Festival Ltd and the Performer may choose to enter into a split ticket sales and/or profit-sharing agreement directly relating to the performance. This must be agreed by both parties in writing and included in the Agreement, and confirmed in the Purchase Order issued by Retro Rendezvous Festival Ltd.
- Retro Rendezvous Festival Ltd will pay the Performer the Agreed Fee in full by BACS transfer immediately AFTER the agreed performance has been satisfactorily completed, normally on the same day as the performance takes place, to a UK bank account which must be specified in writing by the Performer. Payment will not be made by cash, cheque, Paypal, credit card, or any other method, unless agreed by both parties in writing and included in the Agreement, and confirmed in the Purchase Order issued by Retro Rendezvous Festival Ltd.
- Retro Rendezvous Festival Ltd will not pay the Performer any deposit, fees, taxes or expenses in advance of the performance, unless agreed by both parties in writing and included in the Agreement, and confirmed in the Purchase Order issued by Retro Rendezvous Festival Ltd.
- Retro Rendezvous Festival Ltd will not pay the Performer additional fees, taxes or expenses, unless agreed by both parties in writing and included in the Agreement, and confirmed in the Purchase Order issued by Retro Rendezvous Festival Ltd.
- Retro Rendezvous Festival Ltd will ensure that the festival venue is operated safely, including provision of a safe supply of electricity to the Performer.
- Retro Rendezvous Festival Ltd will provide festival stewards to manage the safety of festival participants, but cannot be held responsible for the safety or security of any equipment or property belonging to or provided by the Performer.
- Retro Rendezvous Festival Ltd will provide a basic performance stage or platform, including stage lighting, sound system, and sound engineer, at no cost to the Performer. Any special requirements relating to the stage configuration, lighting or sound must be agreed by both parties in writing and included in the Agreement, and confirmed in the Purchase Order issued by Retro Rendezvous Festival Ltd.
- Retro Rendezvous Festival Ltd will ensure that all necessary event licenses are in place, and that the event carries Public Liability Insurance.
- The Performer will ensure that the performance is delivered safely and legally, including provision of their own Personal and Public Liability Insurance. All electrical equipment belonging to or provided by the Performer must be PAT tested by the Performer or by a competent person on their behalf before being taken into the venue.
- Retro Rendezvous Festival Ltd reserves the right to photograph, video, and record short sections of performances for publication via social media for event publicity purposes only, without any additional fees being payable to the Performer.
- The Performer may sell souvenir merchandise at the festival venue on the day of their performance, and may retain all proceeds from their own merchandise sales. No additional prior agreement is required.
- The Agreement may not be modified except by mutual consent, in writing by both parties. Any rider attached to the Agreement and agreed in writing by both parties shall be deemed incorporated into the Agreement.
- The Agreement may not be cancelled by either party excepting Force Majeure, where absolutely unavoidable due to serious unforeseen circumstances, including but not limited to serious illness (certificate required), death, storm, earthquake, fire, terrorist activities, epidemic or pandemic. The party requesting the cancellation must notify the other party as soon a reasonably practicable of the intent to cancel, and must then immediately confirm the cancellation in writing. In such cases, no fees or compensation will be payable to either party.
- If the Agreement is cancelled or not honoured for any reason other than Force Majeure, the party responsible for the failure or cancellation will be liable for paying the other party in full for any unavoidable unrecoverable losses, costs or damages that they incur related to the Agreement, up to a maximum amount of the Agreed Fee.
- If either party has a problem or complaint, the issue should be raised verbally or in writing with the other party at the time when it arises, or as soon as possible afterwards. Complaints should be submitted in writing within 7 days of first being raised. Both parties agree to work together with the aim of negotiating a satisfactory resolution that is acceptable to both parties. If necessary, and only by prior agreement of both parties, an independent arbitration and/or dispute resolution service may be engaged and jointly funded by both parties. Either party may seek legal advice at their own cost.
